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    Why Switch to In-House Printing?

    It’s no secret that in-house printing is one of the messages we keep emphasising everywhere we go. But with the research, surveys and constant dialogue we have with business owners, we always get the same result – lots of money is being spent on outsourcing business printing requirements that can be easily avoided by switching to in-house printing.

    The problem here is that many business owners still think that it is hard to move printing in-house and that it won’t provide the same high quality results outsourcing does.  Could they ever be more wrong!

    In-house printing is doable with the right tools and Oki’s Template Manager makes undertaking a wide range of printing tasks almost ridiculously simple. Template Manager comes with ready designed templates  for banners, business cards, letterheads and many other example as shown below

    In-house printing is not a hassle, it’s quite the opposite; you can avoid printing in large quantities which you are forced to do when out sourcing. So with things like letterheads, invoices and  business cards, you can exactly print the amount you need when you need it and where you need it. Your marketing materials such as; banners, flyers and brochures can easily be printed in-house with utilities like Template Manager.

    In-house printing  helps you save lots of money wasted on stack of printed materials saved in storage till needed and which you might end up throwing anyway if you changed any of the information like your P.O.Box, contacts or logo …etc.

    So why should anyone switch to in-house printing? Because it helps you become more efficient and it saves you both money and time.

    If you still have some second thoughts about in-house printing listen to our John Ross elaborating  more on in-house printing and template manager.

    Printing Policy for a ‘Paper-Less’ and more Efficient Office

    A clear printing policy can help you increase business efficiency

    As a printer vendor, people get quite surprised when they hear us talking about ‘Paper-Less’ office! But just because we sell printers, doesn’t mean we encourage printing more unnecessary paper.

    There are several aspects of the business that, if handled properly, could let you hit two birds with one stone; increase your office efficiency and save money. Printing is easily overlooked when we are considering these two areas and that’s why having a clear printing policy is essential, after all sometimes it is the small things that count.

    So what is a printing policy?

    A company’s printing policy is a guideline intended for employees to follow in order to apply the best printing practices at the office. It usually covers issues such as restricting the use of colour or ensuring that double-sided printing is used whenever possible. Unfortunately, too many organisations lack a basic printing policy for staff.

    In a recent survey which we conducted across EMEA*, we found out that 68.7% of the people surveyed don’t have a printing policy in their companies and only 24% do. Also in companies where printing policies do exist they are often ignored or poorly publicised. This is starkly illustrated by the fact that in  businesses with printers offering a double-sided, duplex facility; only 15% of employees ‘always’ used it. Conversely, 60% of staff with access to colour, ‘always’ or ‘often’ use the colour option, yet in the vast majority of office environments most standard print needs can be adequately accommodated in mono.

    Introducing better print management techniques at the office would have a greater impact on the corporate bottom line, with potential savings of up to $19,600 million.** With the right management and infrastructure, printing tasks can be done faster and with less waste; saving precious manpower and materials not to mention increasing the business efficiency.

    Here are just few points you could include while planning your printing policy

    –    Proofreading: Always make sure your staff proofread the documents before printing for spelling mistakes or any errors to avoid re-printing
    –    Double-Sided printing: Set double-sided printing as default and where possible advice staff to print two or four up (printing two or four pages on one sheet, works best with power point presentations)
    –    Colour Printing: Restrict printing in colours except when needed and set black and white printing as default.
    –    Print Range: Don’t print a 10 page document when you only need a couple of paragraphs or pages. Make sure you set your print range before printing.
    –    Recycle: Reuse single sided sheets  and incoming faxes for notes
    –    Disclaimer: Apply the ‘think before you print’ email disclaimer on all your outgoing e-mails.

    These are just a few points to help you get started but the most important thing is to involve your staff in the development of the printing policy; ask them for suggestion to give them a sense of ownership. The key here is to put in place a pragmatic and enforceable printing policy, each individual user will be able to operate in a way which remains convenient to them yet takes account of the cost to the broader business and the environment.

    *OKI Printing Solutions Survey: ‘So what exactly do you print?’
    **cebr Survey: ‘Outsourced printing- A waste of paper?’ – An analysis of cost savings achievable around EMEA from in-house printing and improved print management

    Why Buy an LED and not Laser Printer

    Digital LED and laser technologies are alike due to the fact that they both use toner for cleaner, crisper images and they both use a heated roller to adhere the toner to the page. However, these two technologies are also widely different:

    Simplicity: The most significant difference is that LED printers use a solid-state light source that is far less complex than laser, with no moving parts.

    Quality: Digital LED uses multiple light-emitting diodes to create images one full line at a time. It provides a high concentration of light at the center of the dot and hence, delivers sharp details and rich color depth up to 1200×1200 dpi. Laser, on the other hand, relies on elaborate combinations of rotating mirrors and lenses. It renders each dot individually, scanning across each line and then returning back to the next sequence.

    Speed: While an LED printhead writes image directly to the drum in one step, laser technology requires a seven-step process to accomplish this task. This process starts with a single light source, and then moves to focusing, reflecting and refracting the laser beam. Afterwards, the rotation of the polygon mirror takes place followed by synchronizing the start line and at last writing the image onto the drum.

    Environment: Another major issue to be considered when choosing a printer or a set of printers for your company is Environment.  LEDs consume less electricity than other materials; they have been attracting attention recently as a useful lighting device to curb global warming due to the greenhouse gases released by electricity generation using fossil fuels. Even in its idle mode, an LED printer consumes 2 Watts of electricity compared to 10-20 Watts of that of a Lazer printer. A saving up to 80% on power during weekends and holidays is a valid reason to factor in when considering environmentally friendly products.  For big companies that use thousands of printers in its premises this saving impacts their green approach as well as their budgets.

    At OKI we have chosen to develop digital LED technology because we believe it is a technological winner. LED technology is the future. Its various beneficial features are expected to lead a massive surge in high-speed color printers and ultra-high-speed large-scale printers which will make full use of LED’s characteristics. We can see the result now as LED technology continues to show a fast pace of continuing innovation while other technologies are stagnating.

    So the question now is, if LED has proven to be worth the investment when will the rest of the vendors who still insist on using older technology join in and provide the HD Printing that answers their customer needs?

    Beirut, here we come!

    We are gearing up for yet another exciting event in Lebanon to launch some products, host an exhibition, catch up with our loyal customers  and have the best tabbouleh and hommus in the world!

    In a joint event with our partners, PSI, we will be

    Source: Wikipedia

    addressing the office environment with new printing solutions guaranteed to slash down the costs of in-house printing and deliver top quality output that any professional needs.

    The afternoon event is dedicated to the graphic art market where an exhibition for Joumana Medlej (@CedarSeed) is taking place in the same venue. The artwork is printed on the outstanding  C910 from OKI.  Photographers, graphic designers and art lovers are invited to a cocktail reception  to enjoy Malaak’s stories  some of which are yet to be published in 2011!!

    The event is taking place on Thursday the 4th November at the Metropolitan Hotel in the Bary Hall. The morning conference is starting at 11:00am and the exhibition is open from 4:30pm onwards.

    BTW- Geekfest Beirut is also taking place on the same night later on in Plum Monot. More information can be found here: http://geekfestbeirut.com/

    Looking forward to welcoming you all,

    The OKI Team.

    Business Efficiency … Your Key to Success

    By: John Ross, GM

    Smart printing is the key to print savings

    We recently held the OKI Business Efficiency Seminar in Dubai to discuss ways to boost efficiency in the workplace and enhance productivity. The seminar also saw the launch of our new range of OKI colour printers, the C300 and C500 series. The event covered the areas of new efficiencies in finance, resource management and innovation and took a practical look at tools to help businesses drive for greater efficiency. We brought in expert speakers from different parts of the business world to look at the whole scope of improving business efficiency.

    It’ll come as no surprise when we reveal that Oki’s contribution revolved around print, but there are some very real savings to be made by conducting a relatively fast and simple analysis of business printer usage.

    Let’s look at some independent research on printing in the UAE alone.

    • The annual print bill for UAE businesses is around AED 6,238 million
    • Some AED 1,136 million is spent every year on outsourced printing
    • The average office worker, according to the US Environmental Energies National Laboratory, responsible for printing 10,000 pages a year, using 12kg of paper (source)

    So the main question here is how to make printing effective and efficient at the workplace.

    Smart Printing is the answer, the recent Centre for Economics and Business Research (cebr) report commissioned by OKI showed earlier that a country like the UAE can save up to $110 million and spare the environment 9,000 tonnes of CO2 if business printing was more efficiently managed.

    Management doesn’t know what is printed at the office, how often it’s printed or how much it cost, so the first step towards achieving efficient printing is to investigate the printing process at the workplace. You need to ask yourself the following questions:

    –       How many pages do you print?

    –       How many in color and how many B&W?

    –       How can print be controlled?

    –       What can be printed in-house rather than sending out to a print shop?

    Nowadays and thanks to advanced technology several printing vendors provide you with the tools that can help you improve your printing process and increase business efficiency. At OKI for example, within every network printer and MFP box we supply, free of charge, solutions to increase your print effectiveness.

    Tools such as; Print control, print supervision and secure print, can help you control who is printing what and how, which can help you control your costs. Also tools like Template manager allows you to print stuff like business cards, flyers, brochures and banners which helps you to shift a major part of your printing in-house.

    Here are some of the cost savings that can be achieved by business sectors in the UAE with smart printing

    © centre for economics and business research ltd,

    In conclusion we can say that smart printing is good for business, environment and the economy, if best practice was applied across the UAE, businesses can save between AED 238 million and AED 540 million and the region’s economic output would rise by AED 724 million.

    So the next time you start reviewing your business and identify ways to boost your efficiency and productivity; don’t overlook printing!

    If you have the time, please take 3 minutes to answer our survey on Business Efficiency

    http://www.surveymonkey.com/s/NKTX6KF

    

    OKI Business Efficiency Seminar

    The OKI Business Efficiency Seminar is held at the Arjaan Rotana on Monday 12th July @4:00pm and focuses on a number of areas intended to help you make a difference in how effectively you manage your business.

    Join us for a couple of hours of educational, entertaining & interactive sessions. We’ll also be taking the opportunity to launch the latest Oki colour products: the C300 & the C500.

    The event will feature a number of speakers of vast knowledge and expertise in Finance, Management, Innovation, Sales Training and Information Technology.

    First Speaker:               Binod Shankar, Genesis Review

    How to efficiently manage your budget

    Second Speaker:          Carol Talbot, Matrix Training Solutions

    A head start in 2010

    Third Speaker:             Jennifer Baxavanis, BAX Consultancy

    Sales training and its direct impact on productivity

    Fourth Speaker:           Vivienne Strettle, KVS Consultancy

    Staff empowerment and motivation

    Fifth Speaker:               John Ross, OKI Printing Solutions

    Efficiency in printing management

    The event is followed by a cocktail reception.

    To reserve your seat, please register here (free admission): http://cpilive.net/nl/2010/it/oki/registration.aspx

    You can help us with this survey about, oddly enough, business efficiency: http://www.surveymonkey.com/s/NKTX6KF

    Tech Chat podcast episode 18: OKI printers

    Tech Chat podcast episode 18: OKI printers.

    John Ross explains to ShuffleGazine listeners why LED technology simply rocks!

    How to move printing in-house

    OKI printer producing 1.2m banner and CD covers

    A recent study by leading business research body the Centre for Economics and Business Research (cebr) has suggested that businesses in the EMEA region could save a staggering $25,000 million by changing the way they manage their printing, and in particular by bringing more of their print requirements in-house.

    While it may not necessarily be well quantified in any management system, print is a large element in any company’s overheads. The US Environmental Energies National Laboratory estimates that each worker is responsible for 10,000 printed pages a year, equivalent to 50kg of paper.

    It makes sense to reduce the amount of print that is required, and to minimise the cost of that printing. The cebr study suggests that, by implementing a modern approach to document handling and bringing as much in-house as is practical, businesses could expect to save as much as 30% of their costs overall.

    It is important to understand that these savings are attainable without compromising in any way the quality of the print work. Changing the print policy depends on taking advantage of recent developments in both document handling and printer technology: there is now no reason why you should not achieve consistently high quality results in-house.

    In summary, the principle is to print just what you need, when you want it, where you want it. It boosts cashflow, saves storage space and distribution costs, ensures accuracy and timeliness, boosts efficiency and greatly reduces waste. Here are just a few ways in which print costs can be saved.

    Do not outsource the print of letterheads or invoice blanks, or any other standard stationery. There is absolutely no need to have two print processes when one would do, and printers from innovative companies like OKI Printing Solutions are perfectly capable of accurately printing logos and layouts within tight colour tolerances.

    Keep brochures and data sheets online, which is where most customers expect to find them now. They can download and (if they need to) print them at their premises; you can print just those copies you need, for display or for special purposes such as an exhibition. It means you can keep the information up to date without having to pulp old brochures, and you can be sure there is no chance of old information remaining in circulation.

    Paper has two sides so use them both. Duplex printers for double-sided output are now widely available, fast, and reliable in paper handling. Double-sided printing means half the paper cost.

    Use the right printer for the job. High speed, high volume collating devices are available for when you need multiple copies of a large document, so staff should not need to tie up a desktop printer all day. Save colour printers for colour printing and use a mono printer when you can.

    Guard your commercial confidentiality. Your competitors may use the same print shop chain as you do, printing in-house is much more secure and allows you to keep control of your confidential information.

    In-house printing is about more than plain paper. Today’s printers are comfortable with a very wide range of stock. If you want a glossy brochure – print it onto gloss board. Want to give a presentation a luxurious feel – print it on to high white, heavier paper. Need self-adhesive, sequentially numbered barcode labels for products and packaging, or customised CDs or DVDs – specialist printers can be added to the network for special applications like this, or by using software supplied in the box from Oki a “standard” printer can be used to print variable data.

    Print where you need the copy rather than where the data is; If you want copies of a brochure in Hong Kong, better to print it there than shipping it from the home office (even if it means using an outsourced print shop).

    These seem simple and obvious points but, combined with the latest in print technology from an advanced and innovative supplier like OKI Printing Solutions, they can deliver real results in terms of reducing costs and saving management time. Putting the right print solutions in place boosts staff efficiency and boosts their enthusiasm.

    The brand values of a business are still judged, in part, by the quality of its printed material. The good news is that by applying good print management a business can make worthwhile savings in overheads – particularly significant in this time of financial turmoil – without in any way compromising the quality of its documentation or its impact on potential customers.

    Tips for better environmental performance through better printing

    Sand Martin Wood - OKI's woodland in Cumbria

    Environment has become a critical issue for the past few years and most people started to realize that they have to take a more responsible attitude to their consumption of energy and carbon emissions. This is not just a matter of being a good neighbour: increasingly it is becoming a central part of doing business. The prospect of legally enforced carbon quotas and trading schemes is near. Many companies, keen to establish their own green credentials, expect the highest environmental standards from their own suppliers, and being able to demonstrate best practices could mean the difference between winning and losing major contracts.

    The idea that a single business change process could both save money and reduce the carbon footprint must be extremely attractive, then. There is such a subject, and it comes from a surprising quarter, something that rarely attracts much management time: business printing.

    The Centre for Economics and Business Research (cebr) has completed a major study into this subject, across 23 countries in Europe, the Middle East and Africa (EMEA). Smarter print management – controlling costs and environmental impacts suggests that by taking a new approach, and in particular adopting the latest printer technology and print management systems, enterprises can bring much of the print that was traditionally outsourced back in-house, resulting in savings of as much as $25,000 million across EMEA. For the UAE only, cebr estimates that savings could reach between AED 238 million to AED 540 million.

    But the study did not just identify cost savings, cebr estimates that by saving waste and by printing at the point of need 1.5 million tonnes of carbon dioxide emissions could be saved each year across EMEA, equivalent to taking 400,000 cars off the road or the emissions from 750,000 long-haul flights.

    The changes needed to realise these savings are not difficult: they simply need you to take a fresh look at how you manage printing, from letters and invoices through brochures and documentation to labels and packaging.

    How are these savings achieved? Through three simple steps: print what you want, where you want it, when you want it. This is the route to cutting waste, which in turn is the key to saving both cost and emissions.

    Print what you want. The conventional logic is that when you use an external print house you print in bulk for economies of scale. The converse of this is that you then have to allocate space to storing all this printed paper.

    More to the point, once it is printed it is fixed. You introduce a bold new feature on a product or service; you have thousands of brochures, not mentioning the new feature, in stock. Do you add a supplementary sheet? Do you pulp the existing brochures and reprint? How do you ensure that all stocks of the old document are withdrawn from circulation?

    Today you have to produce brochures and data sheets in online form, because customers expect to be able to access product information from the web. Ensuring these online versions are fully up to date is easy. When you need a copy – for a proposal, to sit in a rack in reception, maybe a small stock for an exhibition – print just the copies you need.

    Why do you need printed letterheads or invoice blanks? Today’s printers are perfectly capable of achieving the resolution and colour fidelity to reproduce logos and layouts as well as the text. Why expend energy on two print processes when one will do?

    Finally, ensure that duplex printers are used whenever possible. Printing on both sides of the paper halves the number of sheets you need.

    Print where you want it. It is an obvious point, but if you print in bulk, it has to be delivered – probably by diesel-fuelled truck – to your premises. If you have multiple offices, the chances are it will have to be shipped from headquarters to branches, again consuming energy unnecessarily.

    Change your working practices to embrace document management. Scan incoming documents so that everything can be handled within your organisation as files, from the customer order to the barcode label, from the enquiry to the invoice. Edit, annotate and create electronically; print only when you need a paper copy.

    Around your own buildings, carefully review workflows and see where printers are needed. Give staff ready access to printers for their own, one-off requirements. That should include black and white as well as colour printers to get the best performance and efficiency. Put high speed collating bulk printers in a dedicated print centre. Serial numbered barcode labels should be printed at the point in the production line where you stick the label onto the product.

    Exhibiting in Las Vegas or Hong Kong or Cape Town? Shipping brochures and other documents is wasted air freight. Email the documents you need to your local agent – or even a print shop at the exhibition centre – and print there. A real saving in carbon emissions.

    Print when you want it. Stationery stores are a waste of office space, heating and light. Eliminate so far as possible printing in advance and you eliminate the storage issue. It also means, as we have seen, that the information will be completely accurate and up to date.

    Do not think that printing in-house means that everything comes out on plain paper. Printers are available that print onto paper at any size and onto any stock: if you want your brochure on a glossy board, print onto it.

    There is no reason why changing the way you manage your business print should affect the quality of the results. But it will save money and significantly reduce your carbon footprint.

    How to buy a printer for your office

    How can SMB get more out of the business? How many times did this question cross your minds? There are four basic aspects to consider; ‘Plan, Process, People and Products’. Without a plan there can be no measures and without a measure there can be no improvement. You have to ask yourself; does the process run the business or support it? Are your people capable, trained and motivated? Does the product that you use do what you want, when you want it in a cost effective manner?  We are not going to focus on strategic planning, nor process control or staff development and retention. Our main concern is products and how they can save money and provide resources and time which will allow you to plan and measure, to validate and modify processes and motivate and develop your staff and your business.

    SMBs are usually concerned with stuff like cash flow, staffing, customers and managing growth. These are the things they classify as critical issues. When it comes to products like printers, they are not on top of mind for SMBs. However, a simple decision like what printer to buy can end up costing money – or providing benefits.

    Recently and thanks to advanced technology in the printing sector many of the SMBs have started to consider the in-house printing option rather than outsourcing their printing needs. If we take a good look at any office printing needs we would find them varying between several things like; official documents, contracts, brochures, letter heads, envelopes, business cards …etc. It’s very easy now to find a printer that meets all business’ needs and requirements. So when buying a printer if a considered decision is taken in a business perspective it can go a long way to saving money, time, and even being a motivational tool.

    The big question now is how to choose the right printer for your business. There are lots of types in the market nowadays; inkjet, Monochrome toner base printers LED/Laser, Colour toner base printers LED/Laser and Multi-function Printers Inkjet/mono/colour. How can you decide which one to buy and which one suits your line of business?

    There is no such a thing as a completely bad printer or a good printer, there is only a suitable printer. Each type of printers has its own pros and cons, the trick is to find out what are these pros and cons then decide upon them how suitable the printer would be for your business.

    Pros and Cons

    Inkjet

    When we talk about inkjet printers we can definitely say that they are cheap in price, they can print in colour and in photo mode they produce good print quality. However, they are very slow. Inkjet printers take more than 1 minute to print one A4 colour image (16PPM for colour toner base). They are very expensive to run and require a special media to deliver good quality printouts.

    Monochrome toner base printers LED/Laser

    Mono printers are reasonably priced; the cost of owning the printer is very economical. They provide fast printing for the business entry level starting at 20PPM and require no special media. Mono printers can print in duplex mode and are network ready, which is preferred for SMB, hence the ability to manage the printing resources and control cost and usage. The only con in mono printers is that they can’t print in colour.

    Colour toner base printers LED/Laser

    Colour printers don’t require special media to deliver good image quality. They are network ready and economical to own. They can print on heavy media that reaches up to 200 gsm in some machines and can print in duplex mode.

    To talk about colour printers cons we can sub classify the technology here to highlight them. Single pass is better than multi pass in terms of media flexibility and speed. Also, one should be aware of the fact that separate toners and drums are better than combined toner cartridge where customers can use the imaging unit to the end of its life regardless of the toner coverage on the page.  Printers that are equipped with tools to manage colour, network and usage, as well as to design templates are better because they are built to be ready out of the box solutions.

    Multi-function Printers Inkjet/mono/colour

    When it comes to MFPs, similar pros of the mono and colour toner base printers apply. In addition, MFPs are able to copy, scan, fax and of course print. In the case of proper SMB products the scanning should be network scanning. MFPs are very cheap when considering buying an inkjet one and reasonably priced when considering a toner base product.

    When talking about cons for the inkjet MFPs, the same cons of the inkjet printers mentioned before apply in this category as well. You should also be aware of none network colour toner base.

    Large format printers

    LFPs are used for specific type of applications like maps, indoor and outdoor banners. They are suitable for some advertising purposes and production houses; some of these organisations can be classified as SMBs. Considerations for purchase include the size of the printout and the set up cost for each print job.

    While LFPs supply the needs for indoor and outdoor large printouts, nevertheless they don’t fulfil all the printing needs and requirements for organisations such as production houses, and there is always a gap in printing small size images and point of sale materials like brochures, business cards, promotional leaflets, CD labels and small banners, which might also be required by their customers

    To avoid such a gap these organisations would require a printer that can address all the above mentioned applications. Some colour toner based printers would definitely be the suitable answer to such printing requirements, for they can print banners up to 120cm, produce very high quality images and print on thick media that reaches up to 300 gm.

    So which printer suits what business?

    Knowing what are the pros and cons of each type would definitely help you in deciding which printer suits your business, however, if you are still not sure about that here is some hints that can help you decide.

    Most of the inkjet printers are more suitable for domestic use and for Graphic Arts users who need high end photo quality products. As for mono printers; they depend on the product of course but they can be addressing SOHO/COHO, SMB, government and corporate use. Colour printers are suitable for COHO, SMB, government, special application market e.g. transfer paper, short run production and Graphic Arts applications. When talking about inkjet MFPs, they are best suited for domestic use or SOHO, while toner base are best for SOHO/COHO, SMB, corporate use and government as well as the special applications e.g. all of the previously mentioned plus document management applications.

    What to consider when buying a printer?

    There are various things you should consider when buying a printer. Of course there are important factors related to the users and the application but when generally speaking there are a few key considerations one should consider such as;

    Cost of ownership: One has to consider all relevant costs before buying a printer for example: consumables (Toner, Image drum, furses … etc.), media and the initial cost of buying the machine.

    Speed: Speed of printing is very important because time is a valuable factor. So when buying a printer one should consider how fast it is and whether this speed is good enough and suitable for business’ requirements.

    Management: For some users it is important to be bale to manage and control the printer, they should make sure the tools required for that are available as well as networkability.

    Media Flexibility: Depending on your business of course you should look for printers that are able to print on irregular media like CD labels, business card media, heavy weight media …etc.

    No one can deny how the SMB market is on the rise and how its business’ requirements are evolving accordingly. SMBs are more interested now in advanced network printers, technologies such as proofing systems and third dimension resolutions. They need the fast, the cost effective and the compact in size printers.

    Printing Vendors should be aware of the quick changes occurring in the market and the technologies required by SMBs. They should provide quicker products, more flexible and easier to use, packed with a variety of soft application that will assist in managing colour, network, printer resources, and make design of office documents as easy as possible.

    The main objective for the printing business now is to develop market leading in-house printing products that anticipate and meet the needs of business customers, whatever their size.

    General buying tips for SMB

    • Consider the price and yield of consumables beside the initial buying price.
    • Look at what kind of media deliver the best quality of printing and whether the printer requires a special kind of media like inkjet to get better results (media can be very expensive). Usually colour toner base can deliver very good quality when printing on regular office paper.
    • Look for a network printer if you are looking for a business printer, then look if there is soft tools to manage the printer and are they free or you have to pay for them and finally how easy are they to use.
    • If you have a problem of not having enough space look for a MFP, please note if it is a business MFP then network is something you have to look for not just for printing as a feature but also scanning should be considered then you have to look for what kind of soft tools are provided for you to mange your documents
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