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    Enterprising CIO’s at ACN Summit 2013

    At the ACN Enterprise Computing Summit 2013 , held at the Jumeirah Beach Hotel, around 90 CIOs, CTOs and senior IT managers were present for some in-depth discussion of the trends and trials of their industries, as well as to examine proven strategies and working examples of the most useful technology and operationally efficient practices in the Middle East. As a staunch supporter of cost- saving and efficient business practices, shown in our Print Smart campaign, OKI exhibited the C301 network colour printer and the MB451 mono Multifunction printer at the event. OKI Team hard at work

    The challenges that were considered in the round table sessions obviously inspired the audience who came out to the exhibition area very interested in how OKI could help provide solutions. The excellent quality print samples and range of media shown (business cards, POS banners, CD labels etc.) made it easy for the end-users to see firsthand the benefits of in-house printing on an office printer. A recent study by leading business research body the Centre for Economics and Business Research (cebr) has suggested that businesses in the EMEA region could save a staggering $25,000 million by changing the way they manage their printing, and in particular by bringing more of their print requirements in-house.Delegates buzzing with energy

    The Summit provided an excellent opportunity for OKI to explain their principle of printing just what you need, when you want it and where you want it. This not only boosts cashflow, saves storage space and distribution costs, it also ensures accuracy and timeliness, boosts efficiency and greatly reduces environmental waste. So, in addition to stimulating discussions and the delicious lunch that was served, the attendees left with plenty of food for thought from us.

    For more information on how in-house printing can help your business, please read Why Switch to In-House Printing?

    Ask OKI. You may just find your solution.

    Colour me cost-effective..

    With people around the world celebrating Holi, the Festival of Colours this month, see below for some tips on how to make the most informed decision in your choice of colour printer; for whatever size of business you are in.

    OKI Holi festival

    In the print industry, cyan, magenta, yellow and black are used as the primary colours. Most printers use the CMYK colour model.

    CMYK refers to the four inks used in most colour printers: cyan, magenta, yellow, and key (black). The “K” in CMYK stands for key since in four-colour printing cyan, magenta, and yellow printing plates are carefully keyed or aligned with the key of the black key plate. Some sources suggest that the “K” in CMYK comes from the last letter in “black” and was chosen because B already means blue. However, this explanation is incorrect. Of course, as most of you know, OKI was the first to bring out CMYW for white toner based printing.

    We once lived in a blacGraffitik and white world. TV was black, printed publications were predominantly black. All of that changed in the 60’s and has created a chain reaction that holds true today. Less than ten years ago, in-house colour printing was still an expensive hobby. Today, businesses in the Middle East are using printers that produce their colour documents quickly, consistently and cost-effectively and are hence able to communicate more effectively with their own customers.

     Studies in a major publication revealed that the use of colour increased readership by 40% or more. A university study showed a 65% increase in the retention of material when full colour was used instead of black and white.

    Some businesses are perhaps put off by using colour in their printed documents as it creates a dent in their budgets. This is a misconception. Using colour is not as expensive as you may think. If you need the highest-quality colour pages-say you print out presentations and brochures or you’re an organization who needs top-notch flyers-spending the extra cash for a colour toner based printer makes sense. These printers give you the cleanest and sharpest results. Also, toner based printers print out long documents quickly, at roughly twice the text speed of typical ink jets.

    Whether your printer costs $40 or $400, the purchase price is only the first item on your new list of ongoing printing expenses. Over time, buying the consumables or toner and acquiring media (paper, envelopes, card or transparencies) will very likely make a far bigger impact on your wallet. These costs will vary depending on what you print, how much you print, and what kind of media you use.Bastakia nights

    Shaving cents off  colour printing involves just a little thought, effort, and advance planning. It is a bigger issue than many companies think. With a set of replacement ink cartridges for inkjet printers costing anything up to $55 a time, an office of 20 ‘heavy’ users could be spending over $1,000 a month on ink!

    • Know Before You Buy – Saving money on printing starts (ideally) before you buy the printer. Before you begin researching new models, make sure that you’ll be getting the best printer for the types of documents you plan to produce. Once you start looking at specific models, make a point of checking the recommended print volume; if you typically print 100 pages a day, for example, don’t buy a printer that’s rated for 500 pages a month.
    • If you do a lot of document printing, don’t use an inkjet printer. Use a toner based printer. Toner based printers cost more to buy but much less to use. With all costs figured in, each document page printed on a typical toner based printer costs from 2 cents to 5 cents; on an inkjet, the cost per page can run from 10 cents to 15 cents, depending on the model. This does not even count the cost of photo printing, which can cost up to a dollar per page on an inkjet when you include the high cost of photo paper and the additional ink that’s used in that mode.
    • Know your hidden costs – Choose a printer not only on the basis of its performance and speed but on the cost of the consumables and not on the cost of the printer. Ink costs swallow up all other expenses over a couple of years of use. Even machines using similar technologies can have very different operating and consumables costs. Evaluating the ongoing costs of a printer can produce some surprising results.
    • Don’t judge a cartridge by price alone; its efficiency, or page yield—the number of pages it can print–matters just as much. Of course, that figure will vary depending on how much ink you use on a page, but the industry standard assumption is 5 percent coverage per page for each colour. Some companies make yield information available on the Web along with other printer specifications; others will provide it if you ask, either by email or phone. You can use yield information to calculate per-page costs, which can be useful in determining what your printing costs for different printers would look like over time. Toner based printer toner cartridges may cost a lot more than ink jet cartridges, but their higher yields make per-page costs lower.
    • The incredible shrunken ‘starter’ cartridge – Many lower-cost toner based printers come with starter cartridges that last anywhere from 60 percent to as little as 33 percent as long as a regular cartridge. Granted, if you don’t print much, that first cartridge could last you a while; but if you know you’ll be printing at least 100 pages per month, either find a printer that comes with a full-size cartridge or factor in the cost of an early replacement. Of course, if you get a great deal on the printer, your overall cost may still be quite affordable.
    • Using standard paper for the job – The heavier, brighter (whiter), or more specialized the paper is, the more it will cost. You’ll generally pay as little as a half-cent per page for typical, 80gsm office paper, or as much as a dollar for an A4 sheet of glossy photo paper. Save the pricey stuff for final prints; for everything else, use decent quality standard copier paper. It will affect the print quality from your toner based printer minimally, if at all.
    • Print using “Draft” mode whenever possible – This won’t help when printing photos, but can save a lot of money over two or three years when you print everyday documents.

    Do you have any tips on choosing a printer for your office? Let us know!

    Show off your true colours with OKI

    OKI goes on the road..

    Examples

    In the last few months, OKI has organised roadshows across the Kingdom of Saudi Arabia (KSA) to educate more people about the benefits of our amazing printers while keeping existing customers up to date with our latest innovations.

    KSA is oMahmood with exhibitne of the major countries in the region with a huge potential for expansion, the size of the country, the industrial cities and the massive government spend on IT are all factors that contributed to us wanting to do these events, meet the people and hear what it is they really need in terms of printers in their workplace. It was really exciting to see how many people are looking to increase efficiency and productivity while keeping costs down!

    The industries represented included Governments, Hospitals, GA and Education. They were extremely interested in our latest advancements in printing solutions; especially the ground-breaking White Toner. Chairing the talks was Abdallah Obeidat, Sales Manager for KSA, who spoke of how our new generation printers and MPS efficiently manage work flow while remaining being fast, robust, reliable and environmentally friendly.Boudi Sleeman and winner

    The events ended with a raffle draw for 50 printers of various models. The winners were presented with a model printer to hold onto until the real printers were delivered to their companies the next day. Boudi, here on the left, from our distributor Al Eqtessad, making it look very easy!

    Would you like an OKI event in your country? Let us know by leaving a comment.

    Look out for our roadshows happening soon near you!

    New Oki “Print Smart” Range Launch event

    Image

    Yesterday we held a big launch event at the prestigious Armani Hotel in Dubai to unveil Oki’s expanded printer range to our channel partners in the United Arab Emirates, led by our very own John Ross, general manager for the Middle East, India and Africa. The new products launch comes as part of OKI’s Print Smart strategy to offer competitive, cost-effective solutions to businesses of all sizes across a range of industries in the Middle East.

    We’ve completely revamped the range and are proud to offer cost-efficient and environmentally friendly solutions that will help businesses Print Smart. Over half of the revised product range consists of new or upgraded products, creating the opportunity to significantly increase our footprint in critical markets.

    With the launch of the new range we aim to improve green practices in businesses across the region as carbon emissions become a growing concern for leaders and decision makers and we hope businesses will realise that the use of green technology will ultimately cut costs and carbon emissions simultaneously. With our new products businesses of all sizes are set to benefit from the energy saving benefits and our green technology products, which are now in compliance with the latest European regulations and are based on the company’s unique proprietary LED technology.

    The extended OKI range boasts improved product performance and upgraded features that will help micro-businesses, SMB’s, and larger businesses Print Smart. We’ve had some great feedback from the market so far and look forward to your comments on the ASkOki blog!

    The new products range includes the following:

    Colour/Mono Multi-function products (MFPs)

    MB491, MB441, MB451, MB461, MB471,  MC352dn, MC362dn, MC562dn

    Colour/ Mono Single Function Products (SFPs)

    C301dn, C321dn, C331dn, C511dn, C531dn, C822, C831, C841, B401

    You can watch John’s recap of the launch event here

    Why Switch to In-House Printing?

    It’s no secret that in-house printing is one of the messages we keep emphasising everywhere we go. But with the research, surveys and constant dialogue we have with business owners, we always get the same result – lots of money is being spent on outsourcing business printing requirements that can be easily avoided by switching to in-house printing.

    The problem here is that many business owners still think that it is hard to move printing in-house and that it won’t provide the same high quality results outsourcing does.  Could they ever be more wrong!

    In-house printing is doable with the right tools and Oki’s Template Manager makes undertaking a wide range of printing tasks almost ridiculously simple. Template Manager comes with ready designed templates  for banners, business cards, letterheads and many other example as shown below

    In-house printing is not a hassle, it’s quite the opposite; you can avoid printing in large quantities which you are forced to do when out sourcing. So with things like letterheads, invoices and  business cards, you can exactly print the amount you need when you need it and where you need it. Your marketing materials such as; banners, flyers and brochures can easily be printed in-house with utilities like Template Manager.

    In-house printing  helps you save lots of money wasted on stack of printed materials saved in storage till needed and which you might end up throwing anyway if you changed any of the information like your P.O.Box, contacts or logo …etc.

    So why should anyone switch to in-house printing? Because it helps you become more efficient and it saves you both money and time.

    If you still have some second thoughts about in-house printing listen to our John Ross elaborating  more on in-house printing and template manager.

    Printing Policy for a ‘Paper-Less’ and more Efficient Office

    A clear printing policy can help you increase business efficiency

    As a printer vendor, people get quite surprised when they hear us talking about ‘Paper-Less’ office! But just because we sell printers, doesn’t mean we encourage printing more unnecessary paper.

    There are several aspects of the business that, if handled properly, could let you hit two birds with one stone; increase your office efficiency and save money. Printing is easily overlooked when we are considering these two areas and that’s why having a clear printing policy is essential, after all sometimes it is the small things that count.

    So what is a printing policy?

    A company’s printing policy is a guideline intended for employees to follow in order to apply the best printing practices at the office. It usually covers issues such as restricting the use of colour or ensuring that double-sided printing is used whenever possible. Unfortunately, too many organisations lack a basic printing policy for staff.

    In a recent survey which we conducted across EMEA*, we found out that 68.7% of the people surveyed don’t have a printing policy in their companies and only 24% do. Also in companies where printing policies do exist they are often ignored or poorly publicised. This is starkly illustrated by the fact that in  businesses with printers offering a double-sided, duplex facility; only 15% of employees ‘always’ used it. Conversely, 60% of staff with access to colour, ‘always’ or ‘often’ use the colour option, yet in the vast majority of office environments most standard print needs can be adequately accommodated in mono.

    Introducing better print management techniques at the office would have a greater impact on the corporate bottom line, with potential savings of up to $19,600 million.** With the right management and infrastructure, printing tasks can be done faster and with less waste; saving precious manpower and materials not to mention increasing the business efficiency.

    Here are just few points you could include while planning your printing policy

    –    Proofreading: Always make sure your staff proofread the documents before printing for spelling mistakes or any errors to avoid re-printing
    –    Double-Sided printing: Set double-sided printing as default and where possible advice staff to print two or four up (printing two or four pages on one sheet, works best with power point presentations)
    –    Colour Printing: Restrict printing in colours except when needed and set black and white printing as default.
    –    Print Range: Don’t print a 10 page document when you only need a couple of paragraphs or pages. Make sure you set your print range before printing.
    –    Recycle: Reuse single sided sheets  and incoming faxes for notes
    –    Disclaimer: Apply the ‘think before you print’ email disclaimer on all your outgoing e-mails.

    These are just a few points to help you get started but the most important thing is to involve your staff in the development of the printing policy; ask them for suggestion to give them a sense of ownership. The key here is to put in place a pragmatic and enforceable printing policy, each individual user will be able to operate in a way which remains convenient to them yet takes account of the cost to the broader business and the environment.

    *OKI Printing Solutions Survey: ‘So what exactly do you print?’
    **cebr Survey: ‘Outsourced printing- A waste of paper?’ – An analysis of cost savings achievable around EMEA from in-house printing and improved print management

    Business Efficiency … Your Key to Success

    By: John Ross, GM

    Smart printing is the key to print savings

    We recently held the OKI Business Efficiency Seminar in Dubai to discuss ways to boost efficiency in the workplace and enhance productivity. The seminar also saw the launch of our new range of OKI colour printers, the C300 and C500 series. The event covered the areas of new efficiencies in finance, resource management and innovation and took a practical look at tools to help businesses drive for greater efficiency. We brought in expert speakers from different parts of the business world to look at the whole scope of improving business efficiency.

    It’ll come as no surprise when we reveal that Oki’s contribution revolved around print, but there are some very real savings to be made by conducting a relatively fast and simple analysis of business printer usage.

    Let’s look at some independent research on printing in the UAE alone.

    • The annual print bill for UAE businesses is around AED 6,238 million
    • Some AED 1,136 million is spent every year on outsourced printing
    • The average office worker, according to the US Environmental Energies National Laboratory, responsible for printing 10,000 pages a year, using 12kg of paper (source)

    So the main question here is how to make printing effective and efficient at the workplace.

    Smart Printing is the answer, the recent Centre for Economics and Business Research (cebr) report commissioned by OKI showed earlier that a country like the UAE can save up to $110 million and spare the environment 9,000 tonnes of CO2 if business printing was more efficiently managed.

    Management doesn’t know what is printed at the office, how often it’s printed or how much it cost, so the first step towards achieving efficient printing is to investigate the printing process at the workplace. You need to ask yourself the following questions:

    –       How many pages do you print?

    –       How many in color and how many B&W?

    –       How can print be controlled?

    –       What can be printed in-house rather than sending out to a print shop?

    Nowadays and thanks to advanced technology several printing vendors provide you with the tools that can help you improve your printing process and increase business efficiency. At OKI for example, within every network printer and MFP box we supply, free of charge, solutions to increase your print effectiveness.

    Tools such as; Print control, print supervision and secure print, can help you control who is printing what and how, which can help you control your costs. Also tools like Template manager allows you to print stuff like business cards, flyers, brochures and banners which helps you to shift a major part of your printing in-house.

    Here are some of the cost savings that can be achieved by business sectors in the UAE with smart printing

    © centre for economics and business research ltd,

    In conclusion we can say that smart printing is good for business, environment and the economy, if best practice was applied across the UAE, businesses can save between AED 238 million and AED 540 million and the region’s economic output would rise by AED 724 million.

    So the next time you start reviewing your business and identify ways to boost your efficiency and productivity; don’t overlook printing!

    If you have the time, please take 3 minutes to answer our survey on Business Efficiency

    http://www.surveymonkey.com/s/NKTX6KF

    

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